Block 8 Academy
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Block 8 Academy Policies
Block 8 Academy commits to the caregiver roles, responsibilities and obligations described on this page. By filling out the required information, entering your name at the bottom, and submitting the page, you are indicating that you agree to the parent / guardian roles, responsibilities and obligations described. Please ensure you have read all sections thoroughly.
Indicates required field
Child Name (2)
Child Name (3)
Roles and Responsibilities
Block 8 Academy Shall:
Provide a safe environment and practice safe procedures on behalf of the children’s well being.
Ensure all Caregivers hold a current First Aid Certificate.
Offer adequate play and private spaces and age appropriate equipment.
Provide watchful supervision for all indoor and outdoor activities.
Develop a collaborative partnership with parents and work together as a TEAM on the common goals for the children.
Communicate with parents/guardians in a positive and respectful manner.
Maintain necessary confidential records concerning the children.
Have liability insurance for all children, the centre, and vehicles.
Contact/leave a message on the 2 numbers listed on the Student's Emergency Contact information, should the student fail to meet the group at the meeting spot for after school pickup.
Have the following readily accessible in the facility:
- First Aid Certificate
- Emergency Telephone Numbers
- Fire and Emergency Drills
I, the Parent / Guardian Shall
Provide all necessary information about my children and myself.
Provide names of an emergency back up person(s) in the event of emergencies.
Inform Block 8 Academy of any changes in address, phone, employment or emergency information.
Inform our caregiver of any changes in family situations, custody etc.
Bring forward any complaints, concerns or problems directly to our caregiver.
Ensure that my child is well rested, fed, healthy and clean.
Inform my caregiver of any changes in care hours or days needed or pick up times
Inform my caregiver of any illness or contagious diseases that might affect the others.
Ensure that I will pick up my child at the agreed time.
I, the parent / guardian will provide a doctor’s written proof or my child’s health passport of up-to-date immunizations.
I understand that children are too ill to attend daycare in the following situations:
They have a
fever (100 F or 38.3 C or more)
within the last 24 hours.
They have been
vomiting, or had an
. Your child should not attend daycare for at least 24 hours after symptoms, have subsided (without the aid of medication).
communicable childhood diseases
(i.e. chicken pox, measles, scarlet fever, and mumps, conjunctivitis (pink eye). Your child may only return to daycare when the incubation and contagious period has passed.
Please advise Block 8 Academy immediately as you become aware of your child having a communicable disease,
or being in contact with it.
They have head lice
They have Green/yellow discharge from eyes or nose
Parents are requested to inform the daycare within 24 hours of diagnosis of or exposure to serious illness, communicable disease or head lice. The daycare must notify the Fraser Health Authority of a reportable communicable disease as per licensing requirements.
If a child is unable to participate in the daily routine (i.e., outdoor play or walking to school), they should not attend daycare.
Fees are not returned for days a child remains at home due to illness.
When Your Child Becomes Ill at Daycare - Guidelines:
In the event of your child showing any signs of the following conditions in our academy, we will contact you immediately for your child to be picked up.
Unexpected or undiagnosed pain
Nausea, vomiting or diarrhea
Difficulty with breathing
Fever of 100 F (38.3 C) or more
Sore throat or difficulty swallowing
Infected skin or eyes, or an undiagnosed rash
Green/yellow discharge from eyes or nose
Unexplained headache or stiff neck
Unexplained severe itching of body or scalp
Any known or suspected communicable disease
Care Protocol for Children Who Are Ill
In the event of your child becoming too ill to remain at the academy and needing pickup, we will ensure that they are kept as comfortable as possible and away from the other children to prevent the spreading of the illness. Please make sure that you pick up your child as soon as possible as they will need your love and attention. We will contact you, the parent, first and then the alternative person(s) for pick up.
In the event of your child becoming seriously ill and needing medical attention, we will contact an ambulance or physician first and then contact you, the parent, or your alternative person(s).
It is not the policy of Block 8 Academy to administer patient medicines (over-the-counter drugs). It is our policy to assist in administration of medications only with your written permission. Please fill out our “Request for Administration of Medication” form. After arrangements for administration of medication have been made, the child will place the labelled backpack containing the labelled medication in a specially designated place so staff knows exactly where the medication is and can access it quickly if need be.
If your child is on antibiotics he/she continues to be contagious for 24 hours after the first dose of medication and should not return to daycare until this time period has elapsed.
It is the responsibility of the Parent(s)/Guardian(s) to ensure the children have appropriate indoor and outdoor clothing (including boots, coat, hat, mittens, rainwear, swim suit, sunscreen, lotion etc.). This also includes a change of clothing in case it is necessary.
In order to promote a healthy lifestyle, please send only healthy snacks with your child. Avoid pop, candy and sugary treats, instead using healthy alternatives.
If you have any questions or concerns about your child’s state of health you should call your doctor or Public Health Nurse.
Care and Supervision
For students in morning care, Block 8 Academy will release care of the students in the foyer of each school (unless otherwise specified) after the sound of the first bell.
After school pick up will be made in the foyer of each school unless otherwise specified. If a child is not at the designated meeting point at the designated time, the parent will be notified via the specified emergency/care communication protocol phone number(s), that the child was not at the pick up spot and we are no longer responsible for the child.
Block 8 Academy staff will carry a list of children authorized to attend each activity that is put on by external providers. The list will note any children who are absent that day. As the child is transferred to an authorized activity, the instructor will initial and time stamp that they have received and take responsibility for the child. When the child is transferred back to Block 8 Academy care, a staff member will initial and time stamp that we have received them back.
Transfer points for external activities will be at the door to the room the activity will be held in. If a child is authorized to go to an activity but refuses to to go, or is too ill to go, we will notify the parent via the communication method(s) specified by the parent, and will keep the child in our care. If the child is not attending the activity due to illness, the Block 8 Academy Health Policy will be followed.
Child Guidance and Consequences
Guidance and/or consequences are necessary elements of dealing with children. Children need to know that their needs are respected and learn to respect the needs of others. Consequences and guidance are required to teach children how to recognize and deal with those needs, and the to understand the impact of those needs on others, in a safe and secure environment. The primary goal of consequences at this academy is to reinforce, teach and assist in the development of appropriate behaviours and interactions while showing everyone at the academy the same respect we wish to receive ourselves.
Techniques used to meet these goals are:
Acknowledgment, praise and encouragement for appropriate behaviours. (“Great cleaning-up!”)
Verbalization of why certain behaviours are inappropriate. (“Playing with sticks is fun, however, we must consider the safety of others. Please find something else to do.”)
Demonstrating and using problem solving skills: define the problem, present alternatives, encourage the participants to choose an alternative. (“Do you need some help resolving this? If you both want the toy how can we work this out?” Give the children an opportunity to present solutions then repeat the solutions to the children and encourage them to choose.)
Setting limits and giving directions. (“It is not safe to walk so far away from the rest of us.”)
Advance warning of changes during the daily routine (“Five minutes until clean-up time”)
Allowing the child control. (“You have two activities to choose from, which would you like to do?”)
Treating children the way we would like them to treat others and the way we would like to be treated ourselves.
Providing a safe/secure environment and changing it as required.
Time-away to consider an inappropriate action and/or to allow the child to calm down.
The time-outs will take place at a distance from the rest of the group however, the child will not be isolated and the time-out will only be of a few minutes duration. The child is welcome to rejoin the group when he/she is ready. Parent will be informed of time-out at time of pick up.
Discussing and/or suggesting to a child how a situation could be handled next time so that a child can learn what to do rather than what not to do.
If a child is not responding to the above techniques, the parents will be informed and a trial period will be decided upon during which the child will be given an opportunity to adjust. If this adjustment does not happen, the child will have to be withdrawn from the program.
Parents are encouraged to question or discuss the handling of any incident that occurs at this academy.
As per the Community Care and Assisted Living Act, Section 52 of the Child Care Licensing Regulation:
This facility will ensure that no child is, while under the care or supervision of the licensee,
subjected to shoving, hitting, shaking, spanking or any other form of corporal punishment,
subjected to harsh, belittling or degrading treatment, whether verbal, emotional or physical, that would humiliate the child in care or undermine the child in care’s self respect,
as a form of punishment, confined, physically restrained or separated, without adult supervision, apart from other children in care and
as a form of punishment, deprived of rest or necessary use of a toilet.
If a person observes or suspects abuse, they do not need to share their suspicions with any other person. They can proceed with this process without informing anyone else.
Process for reporting abuse occurring “outside” the facility
Steps 1 and 2 below will be followed to report to an intake Social Worker at the Child Protection Division of the Ministry of Children and Family Development.
Process and Health and Safety Plan for abuse allegations against a person “inside” the facility
If a child, or someone else, discloses abuse:
Do not interview the child(ren), listen carefully to the person disclosing.
Do not interrupt.
Record the account clearly.
Record the incident itself, including objective observations
Documentation should be done in the bound logbook (not loose leaf paper).
Ensure all documentation is signed and dated.
Informing appropriate agencies
Report the incident as soon as possible. Preferably, the staff person who observed the incident(s) should make the report.
The person reporting must be prepared with the child’s registration form and the description of the observation or incident(s).
The report can initially be made by phone to Licensing or to the Social Worker and documentation (i.e. Reportable Incident form, log notes, etc) can be sent later.
Staff will record who they have spoken to and any directions they are given at the time of the call.
3. Informing parents
Parents directly involved will be informed by phone or in person, as soon as possible.
If all the parents in the program are to be informed, they will be informed by letter. The letter will state that Licensing is conducting an investigation into an allegation of (type of abuse) and that a Health and Safety Plan has been approved by Licensing and will remain in place until the investigation is completed. Contact information for the facility and Licensing will be included.
If the alleged offender is the Licensee either the daycare will be closed until alleged offence has been addressed or an additional adult will be on site to supervise the Licensee at all times children are present.
If the alleged offender is an unpaid volunteer, student, etc., the alleged offender will not be present during child care operating hours
As per the Community Care and Assisted Living Act, Schedule H, Section 23 of the Child Care Licensing Regulation the list of reportable incidents includes the following definitions of abuse:
Emotional abuse –
any act, or lack of action, which may diminish the sense of well being of a person in care, perpetrated by a person not in care, such as verbal harassment, yelling, confinement.
Physical abuse –
any physical force that is excessive for, or is inappropriate to, a situation involving a person in care and perpetrated by a person not in care.
Sexual abuse –
any sexual behaviour directed towards a person in care by an employee of the licensee, a volunteer or any other person in a position of trust, power or authority and includes
Any sexual exploitation, whether consensual or not, and
Sexual activity between persons in care if the difference in age or power between them is so significant that the older or more powerful person in care is clearly taking sexual advantage of the younger or less powerful person in care.
the failure of a care provider to meet the needs of a person in care including shelter, care or supervision.
Parent / Guardian Consent
Walking and Driving Field Trip Consent - Block 8 Academy incorporates both walking and driving field portions in many of their activities. which are, in their discretion appropriate, desirable or necessary.
I hereby give my consent for my child(ren) to take part in such field trips
In the case of accident or illness of my child(ren), Block 8 Academy may need to call a medical practitioner or ambulance. Depending on the severity, attempts to contact the parents/guardians would be made immediately before or after calling for medical help
I hereby give my permission to call medical help for my child(ren)
Consent to Photographs
Skin Care Products
I understand Block 8 Academy may require photographs in its program
1. I give Block 8 Academy my consent to have photographs taken of my child(ren) for marketing purposes, or for display on the Block 8 Academy website.
2. I give Block 8 Academy my consent to have photographs taken of my child(ren) for display in the Block 8 Academy room, in emails to parents showing the daily activities, and on the password protected portion of the website
3. I do not want my child included in any photographs except the ones required to identify the child for licensing purposes
If the caregiver deems it advisable to apply sunscreen to my child’s skin:
I give my consent to use available sunscreen
I want my child to refrain from the use of any skin products except ones we supply ourselves. If none are available, my child should seek shade
Parent / Guardian Name
I have read and understood the above Policies and agree to these terms and conditions
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The Academy (weekly schedule)
A Day in the Life ...
Summer and Pro D Camps
Pomo Arts Press Release
Photos and More
Summer Camps 2018